# Career Opportunity at PT Otsuka Indonesia: Secretary Senior Staff Position
Stepping into a dynamic career within a globally recognized pharmaceutical leader requires dedication, precision, and a passion for operational excellence. PT Otsuka Indonesia, a renowned joint venture established in 1974 with Japan's Otsuka Pharmaceutical Co., Ltd., has been a cornerstone of healthcare innovation in the region. Operating from its sprawling 48,397-square-meter facility in Lawang, East Java, the company manufactures and markets premium intravenous infusions, ethical pharmaceuticals, specialized medical nutrition, and advanced medical devices. Backed by rigorous international standards—including ISO certifications, Halal compliance, and strict adherence to Good Manufacturing Practices—the company continues to expand its footprint. For professionals seeking to build a meaningful career in a fast-paced corporate environment, PT Otsuka Indonesia currently offers an exciting career pathway for a talented individual to join the executive support team.
## Job Overview: Secretary Senior Staff
The Secretary Senior Staff position is a vital administrative role designed to provide comprehensive, high-level support to the Business Unit Director and two Directors within the Sales and Marketing departments. This role acts as the operational glue ensuring seamless daily workflows for executive leadership. Successful candidates will thrive in a fast-paced setting, demonstrating exceptional organizational prowess, meticulous attention to detail, and the ability to navigate complex schedules and international business communications with ease.
Core Roles and Responsibilities
Managing the daily operations of a corporate executive suite demands versatility and keen foresight. The appointed candidate will shoulder several critical responsibilities:
* Executive Calendar Management: Handle complex scheduling, meeting arrangements, calendar invitations, proactive reminders, and related administrative needs for one Business Unit Director and two Directors.
* Business Travel Coordination: Seamlessly organize end-to-end business trips, including flight and hotel accommodations, travel advances, corporate expense reimbursements, and vendor management.
* Document and Signature Management: Review paperwork requiring executive signatures, ensuring accuracy before obtaining approvals and facilitating timely follow-ups.
* Financial and Expense Administration: Oversee corporate credit card settlements, reimbursement claims, medical and transportation claims, and associated invoice processing.
* Correspondence Handling: Draft, review, and coordinate official business correspondence, including incoming and outgoing letters concerning Sales, Marketing, and general operations.
* Recurring Operational Support: Facilitate monthly meetings, compile reports, manage mobile phone bill allocations, and oversee other routine administrative processes.
* Ad-Hoc Assistance: Deliver prompt, responsive support for spontaneous requests and daily operational demands from executives.
## Key Qualifications and Requirements
To excel in this demanding executive support function, applicants must meet specific educational benchmarks and professional prerequisites.
Educational Background
* Must hold at least a Bachelor’s Degree (S1) in Business Administration, Management, Secretarial Studies, or a closely related discipline from a reputable university.
Professional Experience
* A minimum of 1 year of proven experience working as a Secretary, Executive Secretary, Personal Assistant, or in a comparable administrative support capacity within a structured corporate environment.
* Prior experience supporting multiple senior leaders, specifically Directors or Business Unit Heads, is strongly preferred.
* Demonstrated background in handling international or domestic business travel arrangements, corporate expense claims, and executive documentation.
## Required Skills and Competencies
PT Otsuka Indonesia looks for candidates who combine technical proficiency with outstanding interpersonal attributes:
* Language Proficiency: Exceptional written and verbal communication skills in English, enabling smooth interactions with both local teams and expatriate executives. Proficiency in the Japanese language serves as a distinct competitive advantage.
* Organizational Mastery: Superior time-management abilities with the capability to juggle multiple competing priorities without compromising quality.
* Technical Literacy: Advanced proficiency in the Microsoft Office suite, with a particular emphasis on Outlook, Word, Excel, and PowerPoint.
* Personal Attributes: Highly detail-oriented, proactive, adaptable, and capable of working independently in a high-pressure, fast-evolving business landscape.