# PT Duta Marine Career Opportunity: Site Secretary Openings
Securing a dynamic career within the maritime, offshore, and oil and gas sectors requires joining a trusted industry leader. PT Duta Marine stands as a premier private limited company in Indonesia, delivering fully integrated operational and maintenance solutions for complex marine assets. From Floating Storage and Offloading (FSO) units and Floating Production Storage and Offloading (FPSO) vessels to LNG carriers, anchor handling tug supply (AHTS) vessels, and specialized tugboats, the organization powers critical energy infrastructure. Backed by a proven track record in asset conversion, seamless installation, and reliable offshore management, PT Duta Marine invites skilled professionals to apply for the current Site Secretary vacancy.
## Required Skills and Qualifications
To thrive in this demanding offshore-support environment, applicants must meet specific professional criteria. PT Duta Marine seeks candidates who combine academic credentials with practical administrative mastery.
* Educational Background: A bachelor’s degree in Business Administration, Secretarial Science, or a closely related discipline.
* Software Proficiency: Advanced command of Microsoft Office applications (Word, Excel, and PowerPoint) alongside modern digital document management platforms.
* Communication Abilities: Exceptional verbal and written communication skills in both the local language and English, ensuring accurate drafting of official correspondence.
* Organization and Multitasking: Demonstrated capacity to manage multiple site-level tasks simultaneously, adhere to strict reporting deadlines, and maintain composure under pressure.
* Discretion and Integrity: Uncompromising professional ethics when managing sensitive project data, contractor agreements, and personnel records.
## Key Responsibilities and Daily Duties
The Site Secretary plays a vital role in maintaining operational efficiency at operational locations. Selected candidates will oversee a diverse range of administrative and logistical functions.
1. Correspondence and Communication Management
* Handle incoming phone calls, route inquiries appropriately, and oversee the flow of incoming and outgoing emails, physical mail, and internal site memos.
* Draft professional correspondence that reflects corporate standards and project requirements.
2. Document and Record Control
* Type, format, and securely archive comprehensive site reports, daily operational logs, meeting minutes, and essential safety documentation.
* Maintain organized physical and digital filing systems for quick data retrieval.
3. Schedule and Meeting Coordination
* Organize site progress meetings, reserve conference spaces, and meticulously manage the project manager’s calendar.
* Ensure all stakeholders receive timely meeting notices and relevant briefing materials.
4. Visitor Management and Site Reception
* Welcome visiting clients, regulatory inspectors, and subcontractors with professional hospitality.
* Register all site visitors and issue appropriate safety clearances and access passes in compliance with site protocols.
5. Office and Supply Administration
* Monitor inventory levels of office stationery, personal protective equipment (PPE) documentation forms, and pantry supplies.
* Coordinate procurement orders proactively to prevent operational shortages.
6. Logistics and Travel Support
* Facilitate local transport coordination, manage business travel itineraries, and assist with corporate site event organization.